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What Do We Mean When We Talk About Usage of Shortcut Keys in Tally.ERP 9?

By shortcut keys, the attention is drawn to keyboard Shortcut keys as Tally software uses the keyboard functions to operate, journalize, and report the financial statements prepared for the users to interpret and to take decisions on the financial statements.

Keyboard shortcut key is a set of one or more key that helps to activate a function without the use of mouse. Short cuts invoke a command in tally software as an alternative to mouse clicks or contentious use of Enter Key.

In Tally.ERP 9 there are shortcuts for almost all functions. This means that you can use tally software without touching mouse, which will help you in faster data entry, easy navigation, easy report viewing, easy printing, export-import of data etc.

How to Categorize the Shortcut Keys in Tally.ERP 9?

In Tally.ERP 9, shortcuts are organized in such a way that even a newbie user can easily find out by a glance on the screen.

The major Categories being :

Short cut Type	Explanation
F1 : Shut Company -	Short cuts with single underline With single line means ALT is the additional key used with the key displayed For example ALT + F1 is the shortcut for shutting the Company
F8 : Credit Note -	Short cut with double underline With double line means CTRL is the additional key used with the key displayed in the screen For example CTRL + F8 is the shortcut key for selecting Credit Note Voucher
F2 : Date -	The shortcut with no underline With no line means only the displayed key is the shortcut key of that function For example F2 is the key for date

Combination Shortcut Keys in Tally.ERP 9

These are the most useful shortcut keys in tally for menu navigation. In menu you might have noticed some of the letters are in bold face with red color. If you press that red letter, tally will take you to that menu.

For example to generate a GST Report, the combination Shortcut key is as follows:

D > O > G FROM THE GATEWAY OF TALLY, AND YOU WILL REACH GST REPORT MENU.

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Can We Use Shortcut Keys to Select Voucher Types?

Voucher Short cut keys shortcuts related to accessing voucher type for entering transactions. This include payment voucher, receipt voucher, purchase, sales voucher. There are buttons available for each and every accounting, inventory voucher types. But tally gives you the most user friendly way to access a voucher.

Shortcut Key	What is the function	Where to find
F1 :	To select the company or to open the company	On Gateway of Tally
CTRL + F1 :	To select payroll voucher from Inventory Voucher/Accounting Screen	On Gateway of Tally > Inventory Voucher/Accounting Voucher > Payroll Voucher
CTRL + F2 :	To select Sales Order Voucher from Accounting Voucher/ Inventory Voucher Screen	On Gateway of Tally > Accounting Voucher/ Inventory Voucher > Sales Voucher
CTRL + F4 :	To select Purchase Order Voucher from Accounting Voucher Screen	On Gateway of Tally > Accounting Voucher / Inventory Voucher > Purchase Order Voucher
CTRL + F10 :	To select memorandum voucher	On Gateway of Tally > Accounting Voucher / Inventory Voucher > Memorandum Voucher
CTRL + F9 :	To select Debit Note Voucher	On Gateway of Tally > Accounting Voucher > Debit Note
CTRL + F8 :	To select Credit Note Voucher	On Gateway of Tally > Accounting Voucher > Credit Note
F8 :	To Select Sales Voucher	On Gateway of Tally > Accounting Voucher > Sales Voucher
F9 :	To select Purchase Voucher	On Gateway of Tally > Accounting Voucher > Purchase Voucher
F7 :	To select Journal Voucher	On Gateway of Tally > Accounting Voucher > Journal Voucher
F6 :	To select Receipts Voucher	On Gateway of Tally > Accounting Voucher > Receipts Voucher
F5 :	To select Payments Voucher	On Gateway of Tally > Accounting Voucher > Payments Voucher
F4 :	To Select Contra Voucher	On Gateway of Tally > Accounting Voucher > Contra Voucher
ALT + J :	To select Job work out order voucher	On Gateway of Tally > Accounting Voucher / Inventory Voucher > Job Work Out Order
ALT + W :	To select Job work in order Voucher	On Gateway of Tally > Accounting Voucher > Job work in order Voucher

What are the Shortcut Keys We can Use While Passing a Voucher Entry in Tally.ERP 9?

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Shortcut Key	Shortcut key function	Where to use
ESC : -	To remove what has been typed into the data field while preparing a voucher	At all data entry or typing field
ALT + D : -	To delete a voucher/ To delete a master	All the reports screen which can be viewed in columnar format
ALT + C : -	To create a master	At Voucher entry screen
ALT + X : -	To cancel a voucher	From day book or list of vouchers
CTRL + A : -	To accept a form	Wherever you use this key combination, that screen or report gets accepted as it is. This is a quick save option
CTRL + V : -	To toggle between invoice and voucher mode	At creation of Sales/ Purchase Voucher screen
ALT + I : -	Insert a Voucher	When you want to toggle between Item and Accounting Invoice
ALT + 2 : -	To duplicate a voucher	At sales ledger/ day book/ Ledgers > Place the cursor on the entry and press this short cut key to duplicate a Voucher
CTRL + N : -	To switch to calculator	During all data entry

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Shortcuts to Use While Generating Reports in Tally.ERP 9

These report specific Shortcut keys enhance the way you view and print the report of Tally.ERP 9.

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Shortcut key	Key function	Where to use
ALT + N : -	To view the reports in automatic columns	Multiple column’s at all reports, Trail balance, Cash / bank books, group summary and journal register
ALT + R : -	To remove / hide the line in a report	At all reports screen
ALT + P : -	To print the report	At all reports screen
ALT + E : -	To export the report in ASCII, Excel, HTML, PDF, XML format	At all reports screen
ALT + F1 : -	To view detailed report	At all reports screen

Shortcut Keys Related to GST in Tally.ERP 9

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Tally ERP 9 is fully compatible with latest GST Compliance. Here there are few shortcuts for managing GST with tally.

Shortcut key	Usage	Where to use
Alt + J : -	To get statutory adjustment voucher	In journal voucher, In all GSTR Reports
Alt + S : -	To get statutory payment voucher	In payment voucher
CTRL + O : -	To open GST portal	In all GSTR Report
CTRL + E : -	To export return	In all GSTR Report
CTRL + A : -	To view accepted as it is	In all GSTR Report